Smoothie Bike Rental vs Catered. How to decide?

Sarah Jacklin

So you're interested in hosting an event that features one of our smoothie bikes. That's awesome! But running an event takes a lot of work and several moving parts, and you're not sure what kind of energy you'd need to direct towards it. Wheely Good Smoothies gives you two options for your smoothie event: Rental or Catering. Both options are great! It just depends on what you're looking for in your event.


You may have already looked at our pricing page and read through the FAQ, but maybe you still want more details. Let's break down what a rental looks like compared to our catered events.

Bikes

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If you're in the Baltimore area:

We bring the bikes to you. If you're within three hours of Baltimore, we'll drop off a fully assembled bike ready to go for your event! 

If you can pick up the bike:

You can come get a fully assembled bike yourself for a discounted price.

If you're outside of Baltimore:

We can ship you a bike and blenders for your event! You have to assemble the bike yourself, but if you've ever put together Ikea furniture it'll be a snap. With shipped rentals we can even schedule a date before your event for the bike to arrive so you can have ample time to get everything set up!
We bring the bikes to you, and get them set up in space within an hour of your event. If you're outside of our three hour radius, we'd still love to be part of your event but there may be additional travel expenses.


















Set-Up

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It's your event and you can decorate however you want to! Renting a bike allows you to use any table, bar, tents, and signage you want. It is, of course, all up to you to plan your event space and do the setting up.



We bring our whole set-up to your event and do the setting up. We bring a 6ft table with a fruity tablecloth, wooden crates, and a wooden topper for prepping the smoothies as well as a smaller table and our own signage for serving.

If your event is outdoors our setup can even include our banana stand canopy!

Staffing

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You will need to staff your own event, however your staffing needs will vary based on the size of your event. If you're hosting a small event, you can probably handle it yourself! But if you're making more than 50 smoothies, we recommend having at least two or three dedicated people to prep the blenders, get people onto the bikes, and serve the smoothies.We'll send our crew members to run your smoothie event. Our crew is experienced and easily able to manage crowds at larger events to prevent the buildup of lines.




Ingredients and Supplies

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You'll need to source all of your own ingredients for your event. This involves figuring out what recipes you're planning to make, where you're going to get your ingredients, and how much of each ingredient you'll need. You'll also need things like cups and straws. Once you lock in your event, we'll be more than happy to help you figure out how much you'll need of everything!


We bring all of the necessary ingredients and supplies for your event. We'll bring ingredients for some of our most popular flavors and handle all the supplies sourcing so you don't have to.

We'll also work with you to make sure the recipes fit your dietary specifications. Dairy free? Vegan? Allergic to strawberries? Can't stand coconut? Don't worry, we'll work together to bring something you'll love!

Event Size + Length

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We find that up to 100 smoothies can be manageable with a rental, but that is by no means a rule. There's a large difference in efficiency required to make 100 smoothies over 5 hours than what's required for making 100 over 2 hours.

For any event greater than 50 smoothies, we find having our staff on site makes stress melt away. While it's still possible to run a larger event on your own, our staff is trained and ready to manage a higher volume of smoothie making in a smaller amount of time to keep your event running smoothly.

Clean-Up

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Just like set-up, cleaning up the blender bike station is all up to you after the event. You will also have to prepare the bikes to return to us in good, clean condition. If your rental was shipped, this includes disassembly and repacking for return shipping.Leave the clean-up to us! Just like set-up, we'll break down our whole station and leave your event space how we found it.




A lot of thought goes into actualizing an event into what you've planned. Whether you're interested in a rental or catering, Wheely Good Smoothies is here to help! We hope this assisted you in your decision to book a rental or catered bike. If you have any more questions feel free to reach out to our team!

Our stationary bike blenders spin as you pedal, mixing you instant and delicious fruit smoothies. We give you the power to make any event compelling, memorable and fun.

Wheely Good Smoothies is a Bike Powered Events brand. We design and build bicycle-powered activities that engage audiences in fun, creative, and empowering ways.

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